Meet the coaching teamImage + introduction
ReadyCapture demand outside staffed hours.
AI-assisted workspace for gyms
Gym management software
Bring trial enquiries, session bookings, member CRM and follow-up into one operational workspace—so your team can respond faster and keep more members engaged.
Human reviewModular platformData controls you configure
Website enquiry
Can I try the gym before joining?
Gym Tech
Yes. Which day suits you, and what would you like help with?
Qualified · trial intentHuman review
Ready for the reception team
SessionGym introduction
Preferred dateThu, 18 July
09:0010:0010:3012:0017:30
Request trial session
Request captured · staff confirmation next
JM
Prospect · Jordan M.Goal captured · consent recorded
QualifiedNew48
Qualified34
Trial booked23
Joined14
72%actions prepared
18due today
6re-engaged
Trial reminderReady for review09:30
Member check-in7 membersToday
Trial enquiries142
+18%Website41%
WhatsApp29%
Referral18%
Illustrative workspaceHuman controlled
Customers
Connected tools for the member journey.
One visible operational view.
Review and handover stay with your team.
Who it is for
Built for fitness businesses that need momentum and control.
01
Independent gyms
Replace scattered inboxes, trial notes and follow-up lists with one action-focused workspace.
02
Fitness studios
Coordinate class enquiries, session bookings and member communication around a busy timetable.
03
Growing fitness clubs
Give managers and membership teams shared context from first enquiry through follow-up.
04
Sports clubs
Bring enquiries, sessions, team tasks and member journeys into a clearer operational view.
Operator outcomes
Designed around the work gym operators do every day.
Gym Tech connects enquiries, booking, member follow-up and operational visibility in one clear workflow.
- 01
Capture more trial demand
New questions receive an approved first response, including outside staffed hours.
- 02
Move enquiries towards a visit
Qualified prospects can progress into a trial, class, session or staff-assisted booking.
- 03
Give the team daily focus
Front desk, coaches and managers can see the next operational action clearly.
- 04
Make follow-up measurable
Enquiry, booking and re-engagement signals become easier to review.
Platform
One system for the work between enquiry and retention.
Nine connected modules across the member journey. Start with the workflow creating the most friction, then expand as your operation needs it.
AI Gym Receptionist
Answer common questions, capture trial intent and route conversations for human review.
Gym Booking System
Move qualified demand into class, session or consultation booking flows.
Gym CRM
Keep enquiries, members, status and the next action in one visible pipeline.
Member Follow-up
Make reminders, trial follow-up and re-engagement work easier to act on.
Team & Resource Planner
Coordinate coaches, front desk, rooms and operational tasks in one daily view.
Member Campaigns
Plan consent-aware email, SMS and WhatsApp communication from shared context.
Feedback & Surveys
Collect post-session feedback and make low scores visible for service recovery.
AI Content Planner
Plan useful gym content with AI assistance and clear approval control.
Gym Analytics
Review enquiry, booking and follow-up signals without stitching together spreadsheets.
In your gym
A shared view from front desk to gym floor.
Gym Tech keeps trial enquiries, sessions, member context and follow-up in one clear workspace—so the team acts on the same next step.
- Managers see demand, booking progress and operational priorities.
- Front desk gets the next action, not another disconnected inbox.
- Coaches receive relevant context without owning the whole admin process.
Trial intentHuman review
SessionGym introduction
Preferred dateThursday
09:0010:3012:0017:30
Request sessionJM
Prospect · J. M.Strength training · consent recorded
18trials due
7callbacks
5re-engaged
- Trial reminder Ready
- Membership callback Today
- Check-in message Queued
Illustrative workspaceHuman controlled
Member communication
Respond to demand while the team keeps coaching.
Gym Tech turns conversations into structured enquiry context, booking intent and follow-up tasks instead of scattered messages.
- Collect training goals, preferred visit times and contact details.
- Route membership or specialist questions to staff review.
- Keep trial reminders and member follow-up visible.
- Give operators a cleaner view of demand and response activity.
Workflow
From first enquiry to an active member relationship.
- 1DiscoverA prospect asks a question
Approved answers cover common gym, class, location and trial questions.
- 2QualifyIntent and context are captured
Training goals, preferred times and contact details are collected before handover.
- 3BookA visit or session is requested
High-intent prospects move into a trial, class, consultation or staff-assisted booking.
- 4Follow upThe CRM keeps momentum visible
Unbooked trials, callbacks and member follow-up tasks stay on the team’s radar.
- 5ImproveOperators review the journey
Enquiry, booking and follow-up signals make operational gaps easier to spot.
How it works with your team
Operational software should strengthen the team—not get in its way.
Gym Tech is designed as a controlled workspace around real fitness-business workflows, with clear handover points and modular adoption.
Modular by design
Start with the operational workflow that matters most, then expand without rebuilding the system.
Human control
AI-assisted conversations and content stay within review and handover rules set by your team.
Shared operating context
Enquiries, bookings, member status and next actions stay visible to the people who need them.
UK-based onboarding
Implementation support comes from the HexaTech team in the United Kingdom.
A word from our customers
Reviews of FDS Cards Ltd’s service and products.
“Customer service is amazing, web page is very clear and understandable and the product is great!”
“Superfast response and delivery, excellent quality. Highly recommended.”
“FDS cards were very helpful and on point with all the requests.”
“Excellent product range & quality & very proffesional & quick service. I strongly reccomend them.”
“Responsive and forthcoming staff, great communication”
“Fast service and good quality.”
“It was better than advertised :)”
In plain terms
What is gym management software?
Gym management software helps a fitness business organise enquiries, visits or sessions, member relationships, team tasks and operational reporting in a connected system.
Gym Tech brings AI-assisted reception, booking, CRM, follow-up, scheduling, feedback, loyalty, content planning and analytics into one modular workspace.
Is it the right fit?
Where Gym Tech fits.
A quick, honest way to see whether the platform matches how your fitness business operates.
A strong fit if…
- You manage trial enquiries, sessions and member follow-up.
- You need shared context across front desk, coaches and managers.
- You want AI assistance with clear human control and handover.
Probably not if…
- You only need a basic class timetable with no CRM or follow-up.
- You expect one tool to replace specialist access-control hardware without checking compatibility.
Still unsure?Bring your current workflow and we’ll give you a clear answer.
Book a demoFor gyms, fitness studios, fitness clubs & sports organisations
Give your team one workspace for the full member journey.
Capture demand, organise bookings, keep follow-up visible and make gym operations easier to manage.
FAQ
Questions, answered.
What is gym management software?
Gym management software brings key operational work—such as enquiries, session booking, member records, follow-up, team planning and reporting—into a connected workspace.
Is Gym Tech only for large fitness clubs?
No. The modular setup is designed for independent gyms, fitness studios, growing multi-site clubs and sports organisations. The right starting point depends on your existing workflow.
Can Gym Tech respond to enquiries outside staffed hours?
The AI receptionist can answer approved common questions and collect enquiry details at any time. Your team keeps control over handover rules and conversations that require human review.
Does it replace access-control or specialist training software?
Gym Tech is positioned as an enquiry, booking, CRM and operations workspace. Whether it sits alongside or replaces a specific system depends on the tools and integrations your business already uses.
Can we start with one module?
Yes. The platform is modular, so a gym can begin with the workflow creating the most friction and expand after the process is working well.
How is member data handled?
Gym Tech is designed around workspace permissions, human control and privacy-aware processes, including UK GDPR for operators in the UK. Your organisation remains responsible for its lawful basis, consent settings and data-handling policies wherever it operates.